residents associations in the uk

working together to create communities with a heart

How to set up and run a Residents Association contd.

Step by step planning list for arranging
a public meeting

To Do Tick
1 Arrange your initial planning meeting - this can be in someone's home
2 Agree an agenda for the public meeting, and arrange a date and place where the meeting will be held

3 If you have decided to invite representatives from other bodies e.g. the council - contact them and check they can attend

4 Book a venue for the meeting

5 Decide how to publicise the meeting, for example, prepare a leaflet, arrange for it to be printed, and/or prepare a poster to advertise the meeting

6 Arrange the distribution of the leaflet and/or posters (Give people at least one week's notice of the meeting)

7 Contact local newspapers or local radio stations to publicise the meeting if you think this is necessary.

8 Organise the meeting

9 Agree an agenda and check it with the person chairing the meeting

10 Check any motions to be proposed at the meeting

11 Make sure you have decided on who is going to take notes at the meeting

12 Decide who will record the names and addresses of everyone who attends the meeting

13 Arrange the distribution of the leaflet and/or posters (Give people at least one week's notice of the meeting

14 On the day - get there early and make sure the room is open and the furniture is laid out


RAUK is a Good Services Bureau Project.  We invite you to join the Good Services Bureau so that we can support you better and you can support each other.  We understand you or your RA may not be in any position to do so at this time, but please consider making a small donation towards our work. Thank you


We can't promise to fix all of your problems, but we can promise you won't have to face them alone

Can you spare an hour or two each week to help us with research for our work?  If so, please click here

This site was updated on
2nd May 2018

Please report any broken links through our Help Desk

Thank you