Want to Change a Property Owner’s Name: Here is How to Do It Easily

If you need to update the registered owner’s name on a property in the UK, you must apply to HM Land Registry. This is necessary in cases where you have become the new owner or are adding someone as a joint owner. Below is a step-by-step guide on how to apply for a name change, update contact details, and make other related changes.

How to Apply for a Change of Property Ownership

A solicitor or conveyancer can handle the application process for you, especially if you are purchasing the property. However, if you are managing the process yourself, follow these steps:

Step 1: Download and Fill in the Required Forms

• Transfer of Whole of Registered Title (TR1 Form) – If you are transferring ownership of the entire property.
• Transfer of Part of Registered Title (TP1 Form) – If you are transferring only a portion of the property.
• Certificate of Identity for a Private Individual (ID1 Form) – To verify your identity.

Step 2: Calculate the Correct Fee

• Use Scale 2 Fees if you are transferring property ownership without a sale (e.g., as inheritance).
• If the transfer is due to a sale, use the Land Registry Fee Calculator to determine the exact amount.

Step 3: Submit the Application

• Send the completed forms, supporting documents, and the applicable fee to HM Land Registry.

Updating or Correcting Contact Addresses

You can register up to three contact addresses (including email and non-UK addresses) with HM Land Registry. If you need to update these details, submit a request to update registered owners’ contact address. This service is free of charge.

Changing Your Name on the Land Register

If you legally change your name, you must apply to HM Land Registry to update the register. There is no fee for this process.

Documents Required for Name Change

You need to submit Form AP1 along with any of the following documents:

• A certified copy of a marriage certificate or civil partnership certificate (if applicable).
• A deed poll confirming the name change.
• A statement of truth.
• A statutory declaration sworn before a legal official.

Additional Proof (If Not Using a Conveyancer)

If you are applying yourself (without a solicitor), you must also include:

1. A completed confirmation of identity form in your new name.
2. A copy of an official document in your old name (e.g., passport, driving licence, or utility bill).

Changing Your Name Due to a Gender Transition

If you have legally changed your gender, submit Form CNG along with one of the following:

• A Gender Recognition Certificate.
• A new birth certificate with the updated name and gender.
• A letter from a UK-based doctor confirming your gender change.

Send original documents (not copies) to HM Land Registry. If submitting a Gender Recognition Certificate, write “Private and Confidential” on the envelope.

Returning to Your Original Surname

If you are reverting to your previous surname after a divorce or civil partnership dissolution, you must submit:

• Form AP1.
• A copy of your marriage or civil partnership certificate.

HM Land Registry may request additional documents if necessary.

Hiding Your Previous Name from Public Records

Previous names cannot be removed from past documents, but you can restrict their visibility by applying for an exemption.

How to Apply

• Submit Form EX1 and Form EX1A to HM Land Registry.
• Fees:
  • £12 per document for electronic applications (available only to businesses and conveyancers).
  • £25 per document for paper applications.

Mortgage Completion and Removal of Charges

If you have paid off your mortgage, HM Land Registry must be informed. Usually, your mortgage lender will notify them automatically. However, if they provide you with a Cancellation of Charges form, follow these steps:

How to Remove a Mortgage Charge

1. Fill in the application to cancel entries relating to a charge.
2. Complete a confirmation of identity form.
3. Send both forms to the HM Land Registry Citizen Centre.

Once processed, you will receive confirmation that the register has been updated.

Transferring Property Ownership for Other Reasons

You must apply to transfer ownership if:

• You have sold the property.
• You are removing an owner due to divorce or separation.
• You have married and want to add your spouse as a co-owner.
• You are gifting the property to someone.

How to Submit Your Request

Send all completed forms and supporting documents to:

HM Land Registry
Citizen Centre
PO Box 74
Gloucester
GL14 9BB

Keeping your property details up to date with HM Land Registry is essential to ensure legal ownership records are accurate. Whether you are transferring ownership, updating your name, or removing a mortgage charge, following the correct procedures will help avoid complications in the future. Always use the right forms, provide necessary identification, and, if unsure, seek advice from a solicitor or conveyancer.

FAQ’s